Word add-in · Windows

Every comment in your Word document, numbered, searchable, and one click from Excel.

Comment Navigator adds a pane to Word that lists every comment and reply with its number and section. Filter by author or status, search the text, or jump to comment 23. Export the list to Excel with the commented text and page numbers, no macro needed. The pane is free, and so is exporting up to 50 comments.

Download free for Word Free forever. Pro €49 incl. VAT, once —
not a subscription. 14-day Pro trial.
Word 2016 – Microsoft 365 32 & 64-bit No admin rights Runs on your PC, no upload
Riverside - Structural Design Basis Rev B.docx - Word
Comment Navigator
Riverside Office Building · Structural Design Basis Report · Rev ARev B
Riverside Office Building, Riga
Structural Design Basis Report, issued for client and independent check review

1  Introduction

1.1  Scope

This report sets out the structural design basis for the new six-storey office building, including the basement car park. It records the design codes, loads, materials and performance criteria agreed with the client and the independent checker.

1.2  Reference documents

The design is based on the architectural drawings issued at Stage 3, the fire strategy report FS-002 and the geotechnical interpretative report by Baltic Ground Engineering.

2  Design codes and standards

2.1  Eurocodes and National Annexes

The structure is designed to the Eurocodes. Wind actions follow BS EN 1991-1-4 and the UK National AnnexLVS EN 1991-1-4 and the Latvian National Annex. Concrete design follows EN 1992-1-1 and steel design follows EN 1993-1-1.

3  Actions (loads)

3.1  Permanent actions

Self-weight is calculated from member sizes. A superimposed dead load of 1.5 kN/m²1.8 kN/m² is allowed for services, ceilings and raised floors.

3.2  Imposed floor actions

Imposed floor actions are taken from EN 1991-1-1 Table 6.2 and summarised in Table 1.

AreaCategoryqk (kN/m²)
OfficesB2.53.0
Corridors and stairsC35.0
Plant roomsE7.5

3.3  Wind actions

The basic wind velocity is 21 m/s. The site is taken as terrain category III in all directions.

3.4  Snow actions

The characteristic ground snow load is sk = 1.10 kN/m²sk = 1.25 kN/m² in line with the National Annex.

4  Foundations

4.1  Ground conditions

Made ground overlies soft clay and dense sand. Groundwater was recorded at 3.5 m2.1 m below ground level.

4.2  Piles

The building is supported on 600 mm diameter continuous flight auger (CFA) piles founded in the dense sand. CFA piles are chosen to avoid vibration next to the existing building at No. 12.

5  Fire resistance

Structural fire resistance is R90 for the superstructure and R120 for the basement, in line with the fire strategy.

6  Serviceability

Floor deflections are limited to span/250span/360 after the installation of finishes.

Vibration of the office floors is not assessed at this stage. Floor vibration is assessed to SCI P354 with a response factor limit of 4.

7  Robustness

The building is consequence class CC2b and is designed with horizontal and vertical ties.

Page 1 of 31,284 wordsEnglish (UK)

Live demo — search, filter, click a comment, reply, resolve, or type a number in Go to #

The problem

Eighty comments came back. Now what?

“The client sent back 80 comments. I need them in a spreadsheet with page numbers by Friday.”

“Word stopped numbering comments, so ‘see comment 23’ means nothing.”

“I copy each comment into Excel, answer it there, then answer it again in Word.”

Word has no export for comments, the modern comments pane has no numbers, and its filters stop at “show comments by”. Comment Navigator fixes the first two for free and takes the third away with Pro.

The pane · free

A review pane that knows where every comment is.

Open it from Review › Comment Navigator or with Ctrl+Shift+Y. Each Word window gets its own pane.

Numbers are back

Every comment is numbered in document order and every reply under it: 1, 2, 2.1, 2.2. “Comment 23” means the same thing to everyone reading the list.

Section on every row

Each comment shows the heading it sits under, such as “3.2 Imposed floor actions”, because that is how reviewers refer to things.

Search the text

Type a word and the list narrows to the comments and replies that contain it, including the text they were made on.

Filter by author and status

Only the client's comments. Only the open ones. Both at once. The count at the top says how many are left.

Go to # and click to jump

Type 23 and Word jumps to comment 23. Click any row to do the same; the arrow keys walk the list.

Reply and resolve

Answer a comment or mark it resolved from the pane, without hunting for its balloon in the margin.

Export · free

Word comments to Excel, with page numbers. No macro.

One click writes the comments to a new workbook: an Excel table with filters, one row per comment, replies kept with their thread. Nothing in the document changes. Free exports carry up to 50 comments; Pro carries the lot, tracked changes included.

  • #
  • Section
  • Page
  • Commented text
  • Comment
  • Author
  • Date
  • Status
  • Replies

Page numbers come from Word's own layout of the open document, so they match what the reviewer saw. The numbers match the pane, so “comment 8” in the sheet is comment 8 in Word.

Pro

Answer in the spreadsheet. The answers go back into Word.

Pro turns the export into a comment resolution matrix and closes the loop, so nothing is typed twice.

  1. Export

    One row per comment and tracked change, with Response, Action and Responsible columns ready for your team.

  2. Answer in Excel

    Filter, sort and assign in the sheet, the way review teams already work.

  3. Import

    Each answer becomes a reply under the right comment, and threads marked Done are resolved. One Undo reverts the whole import.

Rows are matched by a hidden ID, so sorting the sheet breaks nothing. Rows that cannot be matched are listed, never guessed, and importing the same sheet twice adds nothing.

Tracked changes, numbered

Insertions, deletions and replacements appear in the pane and the exports as T1, T2… shown in place: 2.5 → 3.0.

Review log as a Word report

The same list as a Word document to print or send: changes marked in place, replies under each comment.

Anonymised copy

Save a copy with reviewer names and initials replaced by labels you choose, such as “Client” or “Checker”, and dates removed from comment and revision details. The original is never touched.

A whole folder, one workbook

Point it at a folder of returned documents and get every comment in one sheet, with a Document column.

Pricing

Free for the pane. €49 once for the round trip.

No account, no subscription. Pro features come with a 14-day trial that starts the first time you use one, so a review round can finish inside it.

FeatureFreePro, €49 once
Review pane: every comment numbered, with section, search, filters, Go to #, reply and resolve
Export comments to Excel: commented text, section, page, author, date, status, replies
Tracked changes in the pane and the export, numbered T1, T2 and shown in placeNot included
Review log as a Word report to print or sendNot included
Import responses: answers typed in Excel go back into Word as replies, Done items resolvedNot included
Anonymised copy: reviewers shown as “Client” or “Checker”, dates removedNot included
A whole folder of documents in one workbookNot included
Pro · one-time, incl. VAT €49

Per person, not a subscription. Billing, invoices and VAT are handled by Paddle as the merchant of record.

Free, for good — at home or at work

  • The review pane with no limit on comments, no time limit and no nag screens, and Export to Excel for up to 50 comments a document.
  • Commercial use included, on as many computers as you like.

Pro, €49 once

  • Export with no comment limit, plus tracked changes, the Word review log, Import responses, anonymised copies and folder export. Free for 14 days from the first time you use one.
  • A licence key by email within minutes, for you on up to two computers. Checked on your own PC, nothing sent anywhere.
  • Minor updates included; major upgrades at a discount.
  • Thirty days to change your mind, no reason needed — see the refund policy.
Download free Buy Pro

Buying for a team? One licence per person. For five or more, write to support@wordcomments.com and we will send one invoice.

Why not…

What people use instead, and where it stops.

Word's own features

Word has no comment export, and modern comments lost their numbers. “List of Markup” is a printout, not a table you can sort or answer in.

A macro

Free Comment Navigator does what export macros do, without macros or security prompts, and adds section headings and threaded replies. Pro adds tracked changes in context and the way back into Word.

An online converter

Your documents never leave your PC. Nothing is uploaded, there is no account, and it works on a machine with no internet connection.

A subscription suite

Document-QC suites that export comments charge per user per month. Pro is €49 once.

For former DocTools users

DocTools CommentManager and ExtractChanges Pro were retired in April 2026. Comment Navigator covers their core jobs and adds the way back into Word. It is a new product, not affiliated with DocTools.

You used it to…In Comment Navigator
Number and list commentsThe review pane (free)
Extract comments to Excel with their contextExport to Excel (free up to 50)
Extract tracked changes with contextTracked changes in the pane and export (Pro)
Rename or remove comment authorsAnonymised copy (Pro)
Process a folder of documentsFolder export (Pro)
Installing

Two minutes, no IT ticket.

Everything goes under your own user profile. Nothing asks for an administrator password.

  1. Close Word

    The installer cannot register an add-in while Word is running. This is the only step people skip.

  2. Unzip it, then run CommentNavigatorSetup.exe

    Right-click the download and choose Extract All — running it from inside the zip window will not work. It installs into %LOCALAPPDATA%\CommentNavigator for your user only, with no UAC prompt.

    Windows will warn you. SmartScreen flags installers it has not seen often yet, which is every new independent release. Choose More info, then Run anyway. Each release is published with its SHA-256 in SHA256SUMS.txt if you would like to check the file first.

  3. Open a document with comments

    On the Review tab there is a Comment Navigator group. Click Review pane, or press Ctrl+Shift+Y (you can change the shortcut).

Questions

Before you download.

Is the free version really free?

Yes. The review pane is free with no time limit, no limit on the number of comments and no account, at home or at work, and Export to Excel is free for up to 50 comments a document — enough for most review rounds, and it tells you when a document has more. Pro lifts the limit. The 14-day trial only applies to Pro features, and it does not start until you first use one.

Does it work with Microsoft 365's modern comments?

Yes. Replies, resolved status and threads are read from the document itself. Modern comments have no numbers in Word; Comment Navigator numbers them for you, 1, 2, 2.1, in document order.

And with older documents?

Yes. Comments without the newer threading data — from Word 2010, converters or LibreOffice — are listed and exported too, and Pro can add replies to them.

Which versions of Word?

Desktop Word for Windows: Word 2016, 2019, 2021 and Microsoft 365, in 32-bit or 64-bit.

Mac or Word on the web?

Not yet. Comment Navigator is a Windows add-in for desktop Word.

Will it change my document?

Exporting never does. Replying and resolving from the pane change the document exactly as Word's own buttons would. Import shows what it will do first and can be undone in one step. Anonymise always writes a copy.

Where do the page numbers come from?

From Word's own layout of the open document, so they match what you and the reviewer see.

Are my documents uploaded anywhere?

No. Everything happens inside Word on your computer. There is no account and no upload, and the licence key is checked on your own machine, so it works the same with the network unplugged.

What exactly does the anonymised copy change?

It replaces reviewer names, initials and dates in the details of comments, replies and tracked changes, in a copy. Names written in the body text and @mentions typed inside a comment are not changed, so read those before you send it.

How many computers can I use one Pro licence on?

Two — a work machine and a home machine is the usual pair. A licence is for one person; a team buys one per person, and for five or more we will send one invoice.

Can my company buy it without paying VAT?

Yes. At checkout, choose Add VAT number on the payment step and fill in the company name, address and VAT number. Once the number is validated, VAT comes off the total and the invoice carries your company details.

What happens when the Pro trial ends?

Comment Navigator carries on as the free version: the pane stays, and so does Export to Excel for up to 50 comments a document. Nothing in your documents changes. Enter a key and the Pro features come straight back.

Does IT need to install it?

No. It installs per user, without admin rights.

Windows warned me about the installer.

SmartScreen flags installers it has not seen often yet, which is every new independent release. Choose More info then Run anyway. If you would rather not, that is a reasonable position — wait, and check back once it has more downloads behind it.

Why is the download a zip rather than an installer?

Because a bare .exe does not reliably arrive. Browsers hand every downloaded program to your antivirus, and a new installer no scanner has seen yet can fail that check outright, with a message about a failed virus scan. A zip is not put through that check. Each release is published with its SHA-256 in SHA256SUMS.txt if you would like to verify the file first.

How do I uninstall it?

Close Word, then Settings → Apps → Comment Navigator → Uninstall. Your licence key and settings are kept so a reinstall picks them up; to remove those too, delete the registry key HKEY_CURRENT_USER\Software\CommentNavigator and the folder %LOCALAPPDATA%\CommentNavigator.

Something is broken. Who do I talk to?

Write to support@wordcomments.com. There is a log at %LOCALAPPDATA%\CommentNavigator\logs\commentnavigator.log; it never contains document text, and attaching it is usually enough to find the cause.

Open the document with 80 comments and press Ctrl+Shift+Y.

Download free for Word Free · Pro €49 incl. VAT once · Windows